Category Archives: Annual General Meeting

Notice of FOA 2015 Annual General Meeting

Please join us at THE FRIENDS OF AUCHMAR Annual General Meeting taking place on Thursday October 29, 2015 — 5:00 pm – 7:00 pm at the Scottish Rite, 4 Queen St. S. Hamilton

Discussion Topic: “Reclaiming The Past!”
“Successful Adaptive-Reuse of the Bell-Gairdner Estate, owned by the City of Mississauga”

Admission is FREE and is open to the general public as well as FOA Members
Everyone is welcome.
Donations gratefully accepted.

Our Panel of Speakers:
Alexander Temporale, ATA Architects Inc., Award of Excellence, Adaptive Reuse, Bell-Gairdner
Julie Mitchell, Facility Manager, City of Mississauga
Lalita Goray, Architect and Project Manager, City of Mississauga

Attention FOA Members: Your Annual Membership is now due (except new members who joined after May 1, 2015).

RSVP — Patricia Saunders:



2014 Annual General Meeting Minutes

October 9, 2014, Hamilton, ON


Diane Dent – President
Robin McKee – Vice-President
Patricia Saunders – Membership Co-Ordinator
John Buchanan – Treasurer
Eric Lootsma – Secretary
John Kajaste – Member-at-large
Doug Farraway – Member-at-large

Call To Order
Diane Dent, Chair, Friends of Auchmar, called the Annual General Meeting to order at 5:15pm on October 9, 2014 at the Scottish Rite in Hamilton, Ontario.

Greetings & Administrative Notices
Diane Dent, President, welcomed members and guests. Made members aware that if they had not yet voted to do so in the foyer.

Monique Taylor, MPP Hamilton Mountain, brought greetings from the Province. She explained that when she first visited Auchmar during Doors Open she knew that it needed to be preserved.

Minutes of the 2013 Annual General Meeting
Eric Lootsma, Secretary, notified members that minutes from the AGM would be emailed and posted on our website. He asked members to email if they were not receiving notices.

Minutes from the 2013 Annual General Meeting were read by Eric Lootsma, Secretary, FOA.

Motion to move the 2013 AGM minutes.
Moved by: Eric Lootsma
Seconded by: Robin McKee
None opposed. MOTION PASSED

President’s Report
Diane Dent gave a summary of the ongoings and work that the Executive has been engaged in over the past year. Some highlights include: RFI submission, members meetings, current work at Auchmar, RFP writing and submission, investigation of and Auchmar Land Trust, Concession Street Fest, heritage association events, Norris Podetz’s artwork and thank you to Bob Gill for his website work and Richard Allen for his support as videographer/photographer and RFP editor.

Membership Report
Pat Saunders presented the updated membership list. Currently there are 112 memberships and 146 members. The membership committee was rather dormant this year but took part in a number of community events such as: Concession Fest and Chris Charlton’s Canada Day Picnic.

Executive Elections
Terri Mines, Chair of the Nomination and Election Committee, announced nominated Executive. President Diane Dent, acclaimed, Vice-President Robin McKee, acclaimed, Secretary Eric Lootsma, acclaimed, Membership Coordinator Pat Saunders, acclaimed

Keynote Address
Keenan Louis, Hamilton Chamber of Commerce, introduced keynote speaker Jason Thorne. Before doing so he explained that he sees quality of life as the most important indication of economic vitality and that heritage is an integral piece of that.

Jason Thorne, General Manager of Economic Planning and Development for the City of Hamilton, presented an informative talk on city building. He specifically mentioned the importance of heritage in city planning. Further, he noted that he had the opportunity to tour Auchmar and was amazed at the “grandeur” of the estate and grounds.

Lloyd Ferguson, Hamilton Councillor for Ward 12, thanked Jason Thorne on behalf of the FOA. He noted that he helped save the Hermitage building in Ancaster and saw heritage as in important part of city culture.

Closing Remarks
Terry Whitehead, Hamilton Councillor for Ward 8, brought closing remarks. Specifically, he stated that on a recent tour to Europe he realized how important historical building were for cities and their citizens. He has vowed to help protect and preserve Auchmar and keep it in public hands.

With no further business, Diane Dent, President FOA, adjourned the 2014 AGM at 7:30 pm.

FRIENDS OF AUCHMAR, Annual Chair’s Report, October 9th, 2104

It is a pleasure to present the third Annual Chair’s Report.

I would like to thank members for your participation at meetings and for all your suggestions both in person and via email. I also want to thank your board of the Friends of Auchmar for their regular attendance at monthly board meetings, for their support and for their diligence in working to keep Auchmar in public ownership and suggesting ways to inform and involve the citizens of Hamilton in the preservation of Auchmar. Your board works diligently to further the mission of the Friends to bring together those persons committed to the history, preservation, conservation, rehabilitation and continuing public use of the Auchmar Manor House, its associated buildings and cultural landscape.

As you know, June 20th, 2013 your board submitted a formal document in response to the City of Hamilton’s Request for Information (RFI). We received support in writing from 6 non-binding partners. The City of Hamilton received submissions from 7 groups — the Friends who partnered with Heritage Hamilton Foundation, CoBALT Connects, the Landmark Group, Mohawk College, NovaCare Communities, Sahar Hospitality and Courtyard Marriott.

At the September 5th, 2013 meeting of the General Issues Committee (GIC) the Auchmar  Request for Information (RFI) submissions were reported as received, but not made public. At that meeting, it was recommended that the next step would be Request for Proposals (RFP)

On September 11th,2013 Hamilton City Council directed staff to proceed with a Request for Proposal (RFP) for the Auchmar Estate. That recommendation was amended by Councillor Terry Whitehead who added the words, non-binding preceding the words, Request for Proposal. The motion as amended was approved.

In June 2014, Councillor Terry Whitehead and City Manager Chris Murray announced receipt of a secret, unsolicited offer from a local consortium to purchase Auchmar. Since the offer to scrap the RFP was put forward at the same time as Hamilton city council was proceeding with a request for proposals, councillors were divided over the decision. To scrap the announced RFP rankled some councillors, who voted to continue with the RFP process. Some councillors said they did not have enough information to support studying the offer, while others considered it improper to circumvent protocol by going outside the RFP process. One councillor said the secret bid was from a reputable group of local organizations, but not all councillors were in on the secret. It was reported that several mountain councillors and those from the amalgamated towns voted to stick with the request for proposals – to be transparent and follow protocol since the Request for Proposal had been confirmed even though a date for submission had not yet been announced.

One month later in July 2014, the City of Hamilton formally announced the Auchmar Request for Proposal with a submission date of Thursday October 9th. Since that time your board has been working with non-binding partners to draft and submit the RFP for the Use, Adaptive Reuse, Conservation, Management and Environmental Stewardship of the Auchmar Estate

According to the legal requirements set out by the City of Hamilton, no proponent was allowed to contact any member of city council, city staff or other proponents or risk being disqualified. We do not know the names of the other proponents but we will confirm the status of the RFP as soon as we are notified.

Other happening include a meeting of the Friend of Auchmar on Thursday April 24, when Thomas Wickes and Kiki Aravopoulos  from the Ontario Heritage Trust and Anna Bradford, Director of Tourism & Culture, City of Hamilton outlined the role of the Trust and the City of Hamilton for Auchmar’s designation and easement. The standing room only crowd was obviously keen to learn about the designation and the easement at Auchmar.

Due to ongoing repair of the stone walls and entrance gates to the former stables, Auchmar is a construction site. As a result Doors Open at Auchmar was cancelled in May 2013 and again in May 2014. This work was required because the city received a notice from OHT that the walls and gates had to be repaired. As a note of information- the city purchased Auchmar in 1999 – but until a few years ago little maintenance work was done, thus 15 years later the cost to do those repairs has greatly increased. It is thanks to the dedication of Anna Bradford and her colleagues that monies were found for roof and chimney repairs and now for wall and entrance gates restoration.

To further investigate the protection of Auchmar buildings and the heritage cultural landscape, Robin McKee  a founding board member of the The Lower Grand River Land Trust along with me your chair met in August with Marilyn Havelka, Chief Administrative Officer of Ruthven Park, now The Lower Grand River Land Trust Inc. a National Historic –protected site of 1,600 acres. Our purpose is to investigate the establishment of an Auchmar Land Trust.

It was interesting and important to learn that on April 2, 2014 Allison Maxted and Mike Borrelli hosted a meeting in downtown Hamilton to launch a Community Land Trust for downtown Hamilton. We hope to see that Land Trust broadened to include all of Hamilton. Robin McKee is liaising with that group as they begin to organize and form a board.

Thanks go to Frank Bernt, John Kajaste, Robin McKee and John Buchanan who manned the Friends of Auchmar exhibit at the Concession Street Festival in August. Your board and members try to participate at heritage association events.

Thanks to artist Norris Podetz, a member of the Friends of Auchmar, who designed the Auchmar Christmas Card, and thank you cards – all profits are to be used by the Friends of Auchmar. Norris’ current sketches such as the archway into the stables are on display at the front of this room.

Thanks go to Robert Gill, our webmaster who also manages Durand’s Website and Eric Lootsma, a Friends board member for continued upgrades to the Friends of Auchmar website. Please continue to visit the Friends website and forward your suggestions to us for improvements.

Thanks also to Richard Allen, of Renew Hamilton. Richard video tapes most Friends of Auchmar members’ meetings His blog from the Nov 2012 Economics of Heritage Preservation is on both the Friends of Auchmar and the Hamilton Chamber of Commerce web sites

In conclusion, I would like to emphasize that the Friends of Auchmar‘s Short Term Goal is to Increase education about Auchmar and increase membership through – events

Our LONG TERM GOAL is to have the Auchmar Estate designated a National Historic Site and become a Hamilton Community Land Trust to ensure the Preservation/Restoration/and Maintenance of the entire Auchmar estate and to ensure that Auchmar remains in city ownership which then ensures public access.

We request your suggestions and participation in working out and achieving those goals. These goals are consistent with The City of Hamilton’s heritage designation and the Ontario Heritage Trust’s easement.

This is the 2013 -2014 Annual Report for the Friends of Auchmar.

Respectfully submitted, Diane Gower Dent, Chair.
Friends of Auchmar / October 9, 2014

Thank you

Not included in the Chair’s report but an interesting story

Due to construction, the Friends were unable to host an August Emancipation Day picnic so instead the Friends hosted a members’ tour at the Hamilton Cemetery. Tour leader and board member Robin McKee made the link with Buchanan’s Emancipation Day picnics. by including in the tour the grave of Nelson Stevens, a ex-slave from Virginia, who was born in born in 1832 and found his way to Hamilton in 1865. Robin explained that there is no evidence of how Stevens arrived here, but the Civil War was happening at that time (1861-1865) Stevens evidently crossed the border at Buffalo, in 1865 and signed up in the 25th United States Color Troops. Robin’s research revealed that Stevens trained here then was shipped to Florida for the defense of the coastal forts. At the end of the war Stevens was in New Orleans but in 1866 he returned to Hamilton and married here. According to Robin, Stevens would have had the opportunity to be at the Emancipation Picnic’s hosted by Buchanan at Auchmar. In 1890 Stevens is poor and alone when he dies. His fellow Civil War vets bury him in an unmarked grave in the Hamilton Cemetery. Recently, in 2007 — Robin agreed to tour the American legion in Canada. After the tour, the commander asked Robin about his research on Stevens. The commander then gave Robin an application to retrieve Steven’s grave stone from the US, so Robin sent the application to Washington in. Six months later in  October  Robin received a phone call from the cemetery office saying a stone had arrived. Robin had forgotten about the application so wondered what stone had arrived  but no one knew how it was that the gravestone had arrived and with Robin’s name as the recipient. The parcel was from the veteran’s Affairs in Washington and shipped by the US Federal Government and sent to Robin by order of President George Bush. The gravestone was installed in the Hamilton Cemetery on Stevens unmarked grave and unveiled on Nov 3rd 2007, during the Civil War tour which happened to be Robin’s birthday! So miracles do happen!

Notice of FOA 2014 Annual General Meeting


When: Thursday, October 9th, 2014 from 5:30pm to 7:30pm

Where: The Scottish Rite, 4 Queen Street South, Hamilton, Ontario (Parking behind building)

Guest Speaker: Jason Thorne, called the new architect of Hamilton’s revival, is Hamilton’s new General Manager of planning and economic development. An architect and former principal planner with the international firm planning Alliance, Jason began his job with the City of Hamilton in June 2014.

Download and print: Friends of Auchmar AGM Notice Oct 9 2014 [PDF 70.2KB]